Progress Reports for the Enterprise Cloud Strategy Committee

NOTE: The committee issued its recommendations on Enterprise Cloud Strategy [PDF] in December 2017 and reported back to the ITLC and the CIO. The Cloud Infrastructure Group was formed under Enterprise Infrastructure in order to start implementing these recommendations. Their work can be found on the Cloud computing webpage.

Overview

This is a high-level overview of steps that the committee has taken in reverse chronological order. It does not include indivdual meetings, projects, or training unless they are larger-scale or have direct committee involvement.

***REGULAR COMMITTEE MEETINGS RECESSED UNTIL JULY 16TH***

- Agenda and Discussions
  - Cloud Summit planning
  - Welcome Kristina Plazonic (OARC, Director of Data Science) to the committee
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- Agenda and Discussions
  - Discussed “Cloud Delegate” role
  - Cloud Community of Practice
  - Discussed Rutgers Cloud Summit
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- Agenda and Discussions
  - Tibor Purger leaving committee to complete dissertation. We wish him success!
  - Data inventory form and process review
  - “Delegated admin” role continued discussion
  - CCoE retreat planning
  - Working group update
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- Agenda and Discussions
  - Cloud onboarding process refinement
    - Assignment of walk-through to working group
  - Cloud website SEO changes, further development
  - “Delegated admin” role discussion
  - CCoE retreat planning
  - Working group update
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- Agenda and Discussions
  - Cloud onboarding process discussion
  - CCoE communication strategy
  - Working group update
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- Agenda and Discussions
  - Federated authentication discussion
  - CCoE communication strategy
  - Working group update
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- Agenda and Discussions
  - Established bi-weekly Cloud project management meeting
  - Sandbox account process created
  - HIPAA security discussion
  - VPN update
  - Working group update
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- Agenda and Discussions
  - Initial discussion Cloud Computing F&A waiver
  - Grant opportunities
  - CCoE framework
  - Working group update
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- Agenda and Discussions
  - Project management review and pulse-check
  - Working group update
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- Agenda and Discussions
  - Website updates
  - Cloud Center of Excellence review
  - Data governance
  - On-site training development
  - Billing and grant management discussion
  - Cloud-VPN discussion
  - Working group update
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- Agenda and Discussions
  - Website updates
  - Cloud security, HIPAA discussion
  - Data governance
  - On-site training development
  - Working group update
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- Rutgers Launches Cloud Strategy with a 2 hour multi-media Town Hall!
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- Agenda and Discussions
  - Town Hall planning
  - Website launch https://cloud.rutgers.edu
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- Agenda and Discussions
  - Town Hall planning
  - OIT annual update review
  - Working group update
  - Google Cloud Summit request
  - Google Big Data training discussion
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- Agenda and Discussions
  - Working group’s goals established and relayed
  - Cloud Center of Excellence second draft completed
  - Town Hall planning
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- Agenda and Discussions
  - Cloud Working Group Formed, short stand-up meetings set weekly on Wednesdays
  - Cloud Center of Excellence draft completed
  - Network allocation completed
  - Town Hall planning
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- Agenda and Discussions
- - Cloud Working Group Framework
  - Draft website cloud.rutgers.edu online
  - Cloud Onboarding framework
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- Agenda and Discussions
- - Network allocation plan
  - Cloud Center of Excellence framework
  - Town Hall planning
  - Initial discussion about Cloud Working Group
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- Agenda and Discussions
  - Google instructional use case (class for students)
  - Review of recommendations and creation of action items
  - Cloud Center of Excellence framework
  - Cloudcheckr (billing software) discussion
  - Cloud security framework
  - Town Hall planning
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- Agenda
  - OARC Faculty Advisory Committee
  - Town Hall draft communication plan
  - Report on Illinois cloud activities
  - Discussion on training options and decision on what to prioritize
  - Creation of Security Backlog Bullets
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- Agenda
  - Review on-boarding process
  - Review responses to Cloudcheckr legal questions
  - Review updated Charter
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- Agenda
  - Planning a Town Hall for September 27, 2018
  - Website planning
  - Onboarding
  - Billing
  - Net communications
  - Data inventory
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- Agenda
  - Azure onboarding
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- Agenda
  - Sandbox blanket account readout
  - CloudCheckr PO update
  - Review template
  - Criteria for security review discussion
  - Azure on-boarding meeting follow-up
  - Backlog status
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- Agenda
  - Security review, need to work with IPS
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- Agenda
  - Review of the task backlog
  - AWS structure build-out
  - Recent billing developments
  - Identify committee resources for backlog tasks
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- Agenda
  - Discussion with the CIO about the submitted strategic recommendations
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- Agenda
  - Discussing central procurement
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- Agenda
  - Reviewing the Committee Agenda for 2018
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- Agenda
  - Final review of the recommendations document
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- Agenda
  - Discussion of the recommendations document outline
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- Agenda
  - Discussion on the building of the recommendations document
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- Agenda
  - Suggestions toward the recommendations document
  - Selection of strategy
  - Framework
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- Questions for early adopters
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- Questions for early adopters
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- Agenda:
  - Phone calls and interviews
  - EA and BA agreement statuses
  - Upcoming AWS event (what about Azure?)
  - White-boarding of roadmap
  - Additional engagement?
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- Agenda:
  - Cornell talking points follow up
  - Road map discussion
  - Billing management system
  - Readout from Google Cloud Summit
  - Enterprise and BAA status update
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- Agenda:
  - Survey Update
  - Preparing to receive Survey results
  - Gartner questions list
  - Work Group
  - Next steps and timeline review
  - Review survey results
  - Draft Use cases
  - Schedule Gartner meet
  - Finalize use cases for Gartner
  - Finalize Questions list for Gartner
  - Meet with Gartner
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- Discussions:
  - Timelines
  - Questions generated for follow-ups
  - Engagement
- Town hall with streaming
- Phone-based follow ups
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- Discussions:
  - Survey data action items
  - Engagement next steps
  - Requesting Information, Protection and Security liaison to be added to committee
  - Sub-committee updates
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- Mike Westwood joined the committee
- Survey data synthesis
- Discussions:
  - Survey results
  - Sub-committee assignments
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- Discussions:
  - AWS Enterprise Agreement
  - Engagement
  - Google Enterprise Agreement signed
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- Discussed recap and next steps
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- Discussions:
  - Gartner Group recap
  - Evolving strategy
  - Creation of compiled list of current cloud engagement
  - Discussed working group activities
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- Discussions:
  - Gartner Group discussion with SME/analyst
  - Spent time discussing direction, services, potential issues and roadblocks
  - Identified further research directions
  - Goal setting
  - CMP
  - Next steps
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- Preliminary discussions regarding engagement
- Discussions:
  - Enterprise Agreement process
  - Business Associates Agreement process
  - Security/regulatory compliance process
  - Next steps
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- Met with sales rep and engineers
- Discussions:
  - Offerings
  - General and future engagement
  - Committee’s goals
  - Additional documentation
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- Met with sales rep and engineers
- Discussions:
  - Offerings
  - General and future engagement
  - Committee’s goals
  - Additional documentation
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- Discussions:
  - Gartner Group engagement
  - Review of existing contracts
  - Assign consolidation of material related to survey and contracts
  - Discussed billing
  - Discussed working groups
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- Discussions:
  - Survey results discussion
  - Working groups establishment
- Contract and vendor management
- Engagement Management
- Identification and Compilation
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- Discussions:
  - Email creation for survey
  - Website
  - Survey launch scheduled for 2/17
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- Met with sales rep and engineers
- Discussions:
  - Offerings
  - General and future engagement
  - Committee’s goals
  - Additional documentation
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- Discussions:
  - Survey results
- Final results from CIO Council targeted survey
  - Assigned tasks related to survey
  - Built a comprehensive list of entire IT community at Rutgers for next survey
  - Reviewed MS Azure meeting
  - Reviewed initial website mockup and identified changes
  - Reviewed questions for submissions to Gartner for review
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- Met with sales rep and engineers
- Discussions:
  - Offerings
  - General and future engagement
  - Committee’s goals
  - Additional documentation
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- Discussions:
  - Research Computing Survey (includes potentially useful information on Cloud engagement)
  - Future meeting with MS Azure
  - Established working groups
  - Website creation and mockup
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- Discussions:
  - Potential review with vendor (Gartner)
  - ePlus presentation
  - Survey review
  - Use cases
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- Initial survey sent to CIO council for both data capture and critique
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- Met with CIC partner responsible for Cloud initiative at University of Illinois, Chris Kuehn
- Discussions:
  - The journey to enterprise cloud computing
  - Timeline
  - Billing
  - Lessons learned
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- Attended ePlus presentation on Cloud Engagement
- Discussions:
  - Security
  - Cloud Management Program
  - Potential pitfalls
  - Major focus areas and themes
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- Discussions:
  - Survey review
  - Major cloud vendor initial meetings
  - Extended meeting times
  - AWS vendor meeting
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- Met with sales rep
- Discussions:
  - Offerings
  - General and future engagement
  - Committee’s goals
  - Additional documentation
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- Edited and finalized charter definition
- Discussions:
  - Scope
  - Purpose
  - Survey
- Set timeline
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- Chose committee chair
- Created charter definition
- Discussions:
  - Discussed approach
  - Scope
  - Purpose
  - Future meeting frequency
  - High level items and goals
  - Survey and data collection
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