IT Leadership Council

NOTE: The committee issued its recommendations on Enterprise Cloud Strategy [PDF] in December 2017 and reported back to the ITLC and the CIO. The Cloud Infrastructure Group was formed under Enterprise Infrastructure in order to start implementing these recommendations. Their work can be found on the Cloud computing webpage.

Overview

This is a high-level overview of steps that the committee has taken in reverse chronological order. It does not include indivdual meetings, projects, or training unless they are larger-scale or have direct committee involvement.

***REGULAR COMMITTEE MEETINGS RECESSED UNTIL JULY 16TH***

MAY 21, 2019: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Cloud Summit planning
  • Welcome Kristina Plazonic (OARC, Director of Data Science) to the committee

MAY 7, 2019: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Discussed “Cloud Delegate” role
  • Cloud Community of Practice
  • Discussed Rutgers Cloud Summit

MARCH 26, 2019: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Tibor Purger leaving committee to complete dissertation. We wish him success!
  • Data inventory form and process review
  • “Delegated admin” role continued discussion
  • CCoE retreat planning
  • Working group update

MARCH 12, 2019: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Cloud onboarding process refinement
    • Assignment of walk-through to working group
  • Cloud website SEO changes, further development
  • “Delegated admin” role discussion
  • CCoE retreat planning
  • Working group update

FEBRUARY 26, 2019: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Cloud onboarding process discussion
  • CCoE communication strategy
  • Working group update

JANUARY 29, 2019: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Federated authentication discussion
  • CCoE communication strategy
  • Working group update

JANUARY 15, 2019: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Established bi-weekly Cloud project management meeting
  • Sandbox account process created
  • HIPAA security discussion
  • VPN update
  • Working group update

DECEMBER 18, 2018: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Initial discussion Cloud Computing F&A waiver
  • Grant opportunities
  • CCoE framework
  • Working group update

DECEMBER 4, 2018: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Project management review and pulse-check
  • Working group update

NOVEMBER 20, 2018: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Website updates
  • Cloud Center of Excellence review
  • Data governance
  • On-site training development
  • Billing and grant management discussion
  • Cloud-VPN discussion
  • Working group update

NOVEMBER 6, 2018: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Website updates
  • Cloud security, HIPAA discussion
  • Data governance
  • On-site training development
  • Working group update

SEPTEMBER 27, 2018: CLOUD STRATEGY TOWN HALL

• Rutgers Launches Cloud Strategy with a 2 hour multi-media Town Hall!

SEPTEMBER 11, 2018: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Town Hall planning
  • Website launch https://cloud.rutgers.edu

AUGUST 28, 2018: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Town Hall planning
  • OIT annual update review
  • Working group update
  • Google Cloud Summit request
  • Google Big Data training discussion

AUGUST 14, 2018: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Working group’s goals established and relayed
  • Cloud Center of Excellence second draft completed
  • Town Hall planning

JULY 31, 2018: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Cloud Working Group Formed, short stand up meetings set weekly on Wednesdays
  • Cloud Center of Excellence draft completed
  • Network allocation completed
  • Town Hall planning

JULY 17, 2018: REGULAR COMMITTEE MEETING

• Agenda and Discussions
• • Cloud Working Group Framework
  • Draft website cloud.rutgers.edu online
  • Cloud Onboarding framework

JUNE 19, 2018: REGULAR COMMITTEE MEETING

• Agenda and Discussions
• • Network allocation plan
  • Cloud Center of Excellence framework
  • Town Hall planning
  • Initial discussion about Cloud Working Group

JUNE 5, 2018: REGULAR COMMITTEE MEETING

• Agenda and Discussions
  • Google instructional use case (class for students)
  • Review of recommendations and creation of action items
  • Cloud Center of Excellence framework
  • Cloudcheckr (billing software) discussion
  • Cloud security framework
  • Town Hall planning

MAY 22, 2018: REGULAR COMMITTEE MEETING

• Agenda
  • OARC Faculty Advisory Committee
  • Town Hall draft communication plan
  • Report on Illinois cloud activities
  • Discussion on training options and decision on what to prioritize
  • Creation of Security Backlog Bullets

MAY 8, 2018: REGULAR COMMITTEE MEETING

• Agenda
  • Review on-boarding process
  • Review responses to Cloudcheckr legal questions
  • Review updated Charter

APRIL 24, 2018: MEETING HIGHLIGHTS

• Agenda
  • Planning a Town Hall for September 27, 2018
  • Website planning
  • Onboarding
  • Billing
  • Net communications
  • Data inventory

APRIL 10, 2018: MEETING WITH AZURE REPRESENTATIVES

• Agenda
  • Azure onboarding

MARCH 27, 2018: REGULAR COMMITTEE MEETING

• Agenda
  • Sandbox blanket account readout
  • CloudCheckr PO upodate
  • Review template
  • Crioteria for security review discussion
  • Azure on-boarding meeting follow-up
  • Backlog status

MARCH 13, 2018: REGULAR COMMITTEE MEETING

• Agenda
  • Security review, need to work with IPS

FEBRUARY 27, 2018: REGULAR COMMITTEE MEETING

• Agenda
  • Review of the task backlog
  • AWS structure build-out
  • Recent billing developments
  • Identify committee resources for backlog tasks

FEBRUARY 13, 2018: REGULAR COMMITTEE MEETING

• Agenda
  • Discussion with the CIO about the submitted strategic recommendations

JANUARY 30, 2018: REGULAR COMMITTEE MEETING

• Agenda
  • Discussing central procurement

JANUARY 16, 2018: REGULAR COMMITTEE MEETING

• Agenda
  • Reviewing the Committee Agenda for 2018

NOVEMBER 21, 2017: REGULAR COMMITTEE MEETING

• Agenda
  • Final review of the recommendations document

NOVEMBER 14, 2017: REGULAR COMMITTEE MEETING

• Agenda
  • Discussion of the recommendations document outline

OCTOBER 31, 2017: REGULAR COMMITTEE MEETING

• Agenda
  • Discussion on the building of the recommendations document

SEPTEMBER 26, 2017: REGULAR COMMITTEE MEETING

• Agenda
  • Suggestions toward the recommendations document
  • Selection of strategy
  • Framework

AUGUST 9, 2017: CONFERENCE CALL WITH ATHLETICS

• Questions for early adaptors

AUGUST 9, 2017: CONFERENCE CALL WITH SC&I

• Questions for early adopters

AUGUST 3, 2017: MEETING: REGULAR COMMITTEE

• Agenda:
  • Phone calls and interviews
  • EA and BA agreement statuses
  • Upcoming AWS event (what about Azure?)
  • White-boarding of roadmap
  • Additional engagement?

JULY 20, 2017: MEETING: REGULAR COMMITTEE

• Agenda:
  • Cornell talking points follow up
  • Road map discussion
  • Billing management system
  • Readout from Google Cloud Summit
  • Enterprise and BAA status update

JUNE 22, 2017: MEETING: REGULAR COMMITTEE

• Agenda:
  • Survey Update
  • Preparing to receive Survey results
  • Gartner questions list
  • Work Group
  • Next steps and timeline review
  • Review survey results
  • Draft Use cases
  • Schedule Gartner meet
  • Finalize use cases for Gartner
  • Finalize Questions list for Gartner
  • Meet with Gartner

JUNE 8, 2017: MEETING: REGULAR COMMITTEE

• Discussions:
  • Timelines
  • Questions generated for follow-ups
  • Engagement
• Town hall with streaming
• Phone-based follow ups

MAY 25, 2017: MEETING: REGULAR COMMITTEE

• Discussions:
  • Survey data action items
  • Engagement next steps
  • Requesting Information, Protection and Security liaison to be added to committee
  • Sub-committee updates

MAY 11, 2017: MEETING: REGULAR COMMITTEE

• Mike Westwood joined the committee
• Survey data synthesis
• Discussions:
  • Survey results
  • Sub-committee assignments

APRIL 27, 2017: MEETING: REGULAR COMMITTEE

• Discussions:
  • AWS Enterprise Agreement
  • Engagement
  • Google Enterprise Agreement signed

APRIL 21, 2017: FOLLOWUP: GARTNER

• Discussed recap and next steps

APRIL 13, 2017: MEETING: REGULAR COMMITTEE

• Discussions:
  • Gartner Group recap
  • Evolving strategy
  • Creation of compiled list of current cloud engagement
  • Discussed working group activities

MARCH 30, 2017: REVIEW OF MATERIAL WITH GARTNER GROUP

• Discussions:
  • Gartner Group discussion with SME/analyst
  • Spent time discussing direction, services, potential issues and roadblocks
  • Identified further research directions
  • Goal setting
  • CMP
  • Next steps

MARCH 29, 2017: VENDOR ENGAGEMENT: AMAZON WEB SERVICES KICKOFF MEETING

• Preliminary discussions regarding engagement
• Discussions:
  • Enterprise Agreement process
  • Business Associates Agreement process
  • Security/regulatory compliance process
  • Next steps

MARCH 28, 2017: VENDOR INTRODUCTION: IBM CLOUD

• Met with sales rep and engineers
• Discussions:
  • Offerings
  • General and future engagement
  • Committee’s goals
  • Additional documentation

MARCH 23, 2017: VENDOR INTRODUCTION: ORACLE CLOUD

• Met with sales rep and engineers
• Discussions:
  • Offerings
  • General and future engagement
  • Committee’s goals
  • Additional documentation

MARCH 16, 2017: MEETING: REGULAR COMMITTEE

• Discussions:
  • Gartner Group engagement
  • Review of existing contracts
  • Assign consolidation of material related to survey and contracts
  • Discussed billing
  • Discussed working groups

MARCH 2, 2017: MEETING: REGULAR COMMITTEE

• Discussions:
  • Survey results discussion
  • Working groups establishment
• Contract and vendor management
• Engagement Management
• Identification and Compilation

FEBRUARY 26, 2017: MEETING: REGULAR COMMITTEE

• Discussions:
  • Email creation for survey
  • Website
  • Survey launch scheduled for 2/17

FEBRUARY 14, 2017: VENDOR INTRODUCTION: GOOGLE CLOUD SERVICES

• Met with sales rep and engineers
• Discussions:
  • Offerings
  • General and future engagement
  • Committee’s goals
  • Additional documentation

FEBRUARY 2, 2017: MEETING: REGULAR COMMITTEE

• Discussions:
  • Survey results
• Final results from CIO Council targeted survey
  • Assigned tasks related to survey
  • Built a comprehensive list of entire IT community at Rutgers for next survey
  • Reviewed MS Azure meeting
  • Reviewed initial website mockup and identified changes
  • Reviewed questions for submissions to Gartner for review

JANUARY 24, 2017: VENDOR INTRODUCTION: MICROSOFT AZURE

• Met with sales rep and engineers
• Discussions:
  • Offerings
  • General and future engagement
  • Committee’s goals
  • Additional documentation

JANUARY 19, 2017: MEETING: REGULAR COMMITTEE

• Discussions:
  • Research Computing Survey (includes potentially useful information on Cloud engagement)
  • Future meeting with MS Azure
  • Established working groups
  • Website creation and mockup

DECEMBER 22, 2016: MEETING: REGULAR COMMITTEE

• Discussions:
  • Potential review with vendor (Gartner)
  • ePlus presentation
  • Survey review
  • Use cases

DECEMBER 14, 2016: SURVEY: CIO COUNCIL

• Initial survey sent to CIO council for both data capture and critique

DECEMBER 14, 2016: MEETING: CIC PARTNER

• Met with CIC partner responsible for Cloud initiative at University of Illinois, Chris Kuehn
• Discussions:
  • The journey to enterprise cloud computing
  • Timeline
  • Billing
  • Lessons learned

DECEMBER 12 AND 14, 2016: VENDOR PRESENTATION: EPLUS

• Attended ePlus presentation on Cloud Engagement
• Discussions:
  • Security
  • Cloud Management Program
  • Potential pitfalls
  • Major focus areas and themes

NOVEMBER 10, 2016: MEETING: REGULAR COMMITTEE

• Discussions:
  • Survey review
  • Major cloud vendor initial meetings
  • Extended meeting times
  • AWS vendor meeting

NOVEMBER 4, 2016: VENDOR INTRODUCTION: AWS

• Met with sales rep
• Discussions:
  • Offerings
  • General and future engagement
  • Committee’s goals
  • Additional documentation

OCTOBER 27, 2016: MEETING: REGULAR COMMITTEE

• Edited and finalized charter definition
• Discussions:
  • Scope
  • Purpose
  • Survey
• Set timeline

OCTOBER 13, 2016: MEETING: KICKOFF

• Chose committee chair
• Created charter definition
• Discussions:
  • Discussed approach
  • Scope
  • Purpose
  • Future meeting frequency
  • High level items and goals
  • Survey and data collection