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Ensure that you have a valid method to communicate with your students such as email addresses for the students in each of your classes, lab sections, or other courses, and that you have ready access to this information off-site. Please review the Communicate section of the Quick Start page for guidance on communicating with students and accessing students’ email addresses.

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If you are using a Learning Management System (LMS), the LMS includes tools to communicate with your students. Each system has different tools and instructions. If you would like to use the LMS to communicate with your students, record and stream presentations, or have online web conferencing, see the LMS section of the Technology Tools page, which includes information for each LMS at Rutgers.

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The Rutgers Electronic Grading and Information System (REGIS) and Banner (RBHS) allow instructors to view their rosters and export them to your spreadsheet software. The export includes the student email addresses that can be entered into your email software of choice. Please review the following documentation on how to access and export your roster:

Additionally, many departments have their own email lists for classes. Please reach out to your department for more information about lists that they may have available.

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If you’d like to continue to deliver lectures to your students during the change in operating status, the best way to do so is by recording and distributing your lecture through your LMS using Kaltura. This allows students to watch it when they are available and reduces the chances of a student missing out on the lecture. Visit the Technology Tools page for additional details.

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In general, it is best to use the tools within your learning management system (LMS) for lectures. Visit the Technology Tools page for additional details.

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You can use Kaltura or Webex as options to host online office hours. For more information, visit the Technology Tools page to access information about learning management systems and Webex.

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Web conferencing software is available for students to meet and discuss in real time, from wherever they are. Your learning management systems provide asynchronous options for group projects and discussions. Webex is another option. For more information, visit the Technology Tools page.

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You can convert your test to an online test in your learning management system with randomized questions and a time limit, turn it into a final project that students can submit online, or ask students to submit their presentation on a videoconferencing device and upload it to your learning management system. For more information, visit the Technology Tools page.

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For more information about using your learning management system (LMS) or Webex for  web conferencing, visit the Technology Tools page.

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If you are not using an LMS, you can communicate with students directly through email. You can use an established mailing list or obtain a list of all addresses from a central system. The Rutgers Automated Mass-mailing System (RAMS) system will automatically create a mailing list that contains all your student email addresses that will be automatically updated. Please review the documentation for requesting a list and using the RAMS system.

If you have not already done so, you may want to set up a course webpage in SakaiCanvas, or Blackboard and post the syllabus and class assignments. Ask your department for help to do so and get training if needed.

For additional information on teaching remotely without a current LMS for your course, see the Quick Start page.

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Rutgers has a great network of instructional designers, technologists, and support specialists along with a plethora of online resources to assist you in taking your course online. You should first direct your requests for assistance to the group who normally provides this type of support for you. If you don’t know who that is or have never needed this type of support before, visit the Getting Help section of the Quick Start page to find contact information for the various learning technology groups at Rutgers as well as links to training, documentation, and resources to help you get started.

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