REDCap

When publishing findings from a study that uses Rutgers REDCap, please acknowledge its use in your manuscript. The following statement can be included in either the Methods, Data Management, or Acknowledgement sections, or where appropriate.

We recommend using the wording below and citations (modify as needed for publication requirements):

“Study data were collected and managed using REDCap (Research Electronic Data Capture) electronic data capture tools hosted at Rutgers University (https://redcap.rutgers.edu).”^1,2

1. PA Harris, R Taylor, R Thielke, J Payne, N Gonzalez, JG. Conde, Research electronic data capture (REDCap) – A metadata-driven methodology and workflow process for providing translational research informatics support, J Biomed Inform. 2009 Apr;42(2):377-81.

2. PA Harris, R Taylor, BL Minor, V Elliott, M Fernandez, L O’Neal, L McLeod, G Delacqua, F Delacqua, J Kirby, SN Duda, REDCap Consortium, The REDCap consortium: Building an international community of software partners, J Biomed Inform. 2019 May 9 [doi: 10.1016/j.jbi.2019.103208]

Link to this item

REDCap system: REDCap is hosted at the Rutgers ASB Data center and is housed in a locked and guarded data center. Entrance to the data center requires multiple levels of card-key access (main door, data center wing, machine room). The security of the data center is also monitored by a security camera system.

REDCap servers are guarded by multiple firewall and intrusion detection systems. All electronic connections to the REDCap environment are encrypted.

The REDCap production system is comprised of a web server front-end and a MySQL database server back-end. The web server resides in a demilitarized zone to ensure that survey participants are able to access REDCap surveys from any device connected to the Internet.

The MySQL server back-end resides in the protected subnet that is guarded by Rutgers-OIT maintained firewalls. The data stored in the REDCap MySQL database server can be accessed by the REDCap end users by logging into https://redcap.rutgers.edu and opening the REDCap project(s) that they have been granted access to by the owners of the projects. Only OIT administrators are authorized to access the back-end database server directly by logging into the virtual private network for the database server resides in.

Link to this item

The participant consent encounter will be conducted using a REDCap-based electronic consent form.  The consent form has been developed in REDCap, a secure, web-based, HIPAA-compliant, data collection platform with a user management system allowing project owners to grant and control varying levels of access to data collection instruments and data (e.g. read only, de-identified-only data views) for other users.  Potential participants will participate in the consent process by (select method):

• Being approached in-person at Rutgers University and accessing the REDCap survey via iPad or another portable electronic device and/or
• Self-initiated access of consent forms on personal portable electronic devices using posted QR codes or web-links on study posters, brochures, or websites. Self-initiated accessing of consent forms may occur at Rutgers University campus or at home.

During the in-person consent process, consent will be obtained by a member of the study team.

For self-initiated consent, contact information will be provided (email and phone) for prospective participants to contact a member of the study team with questions, prior to consent.

Participant signatures will be obtained using a (select method:  typed name and electronic signature via mouse).  Upon completion of the consent encounter, participants will be provided with a copy of the consent document by (select method:  printing a pdf copy of the consent form, providing participants with a business card/brochure with the web link to the appropriate version of the consent, having participants provide home address for mailing of a hard copy of the consent, having participants provide an email address where a secure pdf copy could be automatically sent after consent submission).

Link to this item

Rutgers Enterprise REDCap Instance

1. Eligibility, Access, and Permitted Use
   Access to this system is restricted to:
   • Rutgers University faculty, staff, and students.
   • Authorized Rutgers guests possessing valid credentials and accounts.
   • All users must have a Rutgers NetID and associated email address (NetID@rutgers.edu).
   • Users are required to agree to and maintain the ability to receive system-related announcements via email.
   • The Rutgers University REDCap license prohibits use for commercial purposes or by commercial entities.
2. Project – requirements
   To establish a project within the REDCap, the following conditions must be met:
   • A current Rutgers faculty member or staff member must be designated as the Principal Investigator (“PI”).
   • If the project owner status/role is: Adjunct, Affiliate, Alumnus, Casual/Temporary, Emeritus, Fellow, Guest, Postdoc, Student, or Visiting/Sabbatical Scholar, the project must include a minimum of two registered users and a current Rutgers faculty or staff member must be the designated “PI”.
   • The “New Project” survey must be completed in full.
   • Users must disclose surveys with more than 1000 participants.
   • Users must disclose whether the project involves the collection, storage, or processing of Protected Health Information (“PHI”) and/or HIPAA.
   • Users must comply with all applicable Rutgers University policies, including but not limited to data security, privacy, and research compliance requirements (Office for Research Compliance and Research Security policies).
3. Maintenance and Service Interruptions
   • The system will undergo regular monthly maintenance.
   • All maintenance, upgrades, or service interruptions will be communicated via email notifications and posted on the system homepage.
4. Data Privacy and Compliance
   Users acknowledge and agree to:
   • Adhere to all Rutgers University policies governing data security and privacy.
   • Obtain and maintain appropriate HIPAA certification prior to accessing or handling PHI or any HIPAA-regulated data.
   • Users are solely responsible for ensuring compliance with all applicable federal, state, and institutional regulations regarding PHI and HIPAA.
   • Research Compliance Policies | University Ethics and Compliance | Rutgers University
5. Acceptance
   By accessing or using this system, users expressly agree to abide by these Expectations and all applicable Rutgers University policies.

7/2026.3

Link to this item