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Getting started with Cisco Webex Events

Webex Events make hosting an online event easy. Whether you’re launching a product or holding an all-hands, you can deliver a polished, interactive presentation with multimedia, Q&A, and polling to engage your audience.

Schedule an Event

Sign in to Webex at Rutgers and select Webex Events on the bottom left. On the left navigation bar, go to Host an Event > Schedule an Event. Enter the event information, such as the registration requirements, date, audio settings, and attendees.

To help keep the event running smoothly, invite panelists to serve as subject matter experts, answer questions, and manage polls.

Start an Event

At the scheduled event time, sign in to Webex at Rutgers. Go to My Webex > My Meetings, locate your event, and select Start.

Join an Event

When you are invited to a Webex event, you received an email with instructions. Click the link to join the event. Under Join Event Now, enter your name and email address, and click Join Now.

You might be asked to enter an event password. You can find this in your email invitation.

The Webex Events user interface is simple. Most of the event options are in the center and participants and other panels are on the right.

Connect to Audio

To connect to the audio during a Webex event, you can use your phone or your computer.

Select Audio connection, and choose an audio connection.

Start Your Video

The event host and panelists can always share their video during an event.

When you join an event, your video is off by default. If you’d like others to see you, select Start my video to start your webcam. The button turns blue when your video is on.

Change your mind and don’t want to be on video? Select Stop my video to stop your video for the event. The button turns gray when your video is off.

To allow a panelist to share their video, in the Participants panel, select Panelist Video Options . Select the check box next to a panelist’s name to allow them to share video.

Share Content

Hosts can share their screen during the event by selecting Share content .

Hosts and panelists can share files. To share a file, such as a Microsoft PowerPoint presentation, under Share content, and select Share File.

Your sharing option (screen, file, or application) is saved for you for the next time you select Share content.

If you want an attendee to share a file, have the host make them a panelist. To do this, in the Participants panel, click View all attendees. Select the attendee and select Make Panelist.

Record an Event

Your events are important. If your whole team can’t be there, or if you want to make recorded events available, record your event to share later. The recording includes the audio, video, and presentations.

While in your event, select Recorder, and select Record. You and your attendees see at the top of the user interface when recording is in process.

When the event ends, you’ll receive an email with the recording link. Your recording typically arrives soon after the event, but it might take a while, depending on recording size, site bandwidth, and other factors.

For additional and more advanced information, you can find documentation at Webex Help Center.