{"id":1667,"date":"2026-02-16T13:04:43","date_gmt":"2026-02-16T18:04:43","guid":{"rendered":"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/?page_id=1667"},"modified":"2026-02-16T14:46:20","modified_gmt":"2026-02-16T19:46:20","slug":"additional-information-for-managing-a-rutgers-it-subsite","status":"publish","type":"page","link":"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/additional-information-for-managing-a-rutgers-it-subsite\/","title":{"rendered":"Additional information for managing a Rutgers IT subsite"},"content":{"rendered":"    <section class=\"cc--component-container cc--hero-basic  hero-basic color-white\">\n\n<div class=\"c--component c--hero-basic\">\n        \n<div class=\"outer-wrapper\">\n    <div class=\"inner-wrapper\">\n        <div class=\"text-container\">\n            <div class=\"text-wrapper\">\n\t\t\t\t<div class=\"f--field f--page-title \"><h1>Additional information for managing a Rutgers IT subsite<\/h1>\n\n<\/div><!-- f--field f--page-title -->\n\t\t\t\t<div class=\"f--field f--text \"><p>Please see below miscellaneous topics related to maintaining and developing Rutgers IT subsites.<\/p>\n<\/div><!-- f--field f--text -->\n            <\/div>\n        <\/div>\n    <\/div>\n<\/div>\n\n\n<\/div><!-- c--component c--hero-basic -->\n\n    <\/section><!-- cc--component-container cc--section -->\n\n\n    <section class=\"cc--component-container cc--accordion red justify-left  accordion\">\n\n<div class=\"c--component c--accordion\">\n        <section class=\"wp-block section\">\n    <div class=\"inner-wrapper\">\n        <header class=\"section-header\">\n                            <h2 class=\"visually-hidden\">Accordion Content<\/h2>\n                    <\/header>\n                    <ul class=\"accordion-list accordion-title--left\">\n                \n                    <li class=\"accordion-list-item\" id=\"add-buttons-to-subsite-header\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-0\" aria-controls=\"section-6a646d109f475-0\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Add buttons to subsite header<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-0\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-0\" class=\"accordion-panel\">\n                            <p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1427\" src=\"\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/Screen-Shot-2021-01-27-at-10.57.50-AM-1024x307.png\" alt=\"\" width=\"680\" height=\"204\" srcset=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/Screen-Shot-2021-01-27-at-10.57.50-AM-1024x307.png 1024w, https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/Screen-Shot-2021-01-27-at-10.57.50-AM-300x90.png 300w, https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/Screen-Shot-2021-01-27-at-10.57.50-AM-768x230.png 768w, https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/Screen-Shot-2021-01-27-at-10.57.50-AM-1536x460.png 1536w, https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/Screen-Shot-2021-01-27-at-10.57.50-AM-2048x613.png 2048w, https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/Screen-Shot-2021-01-27-at-10.57.50-AM-1080x323.png 1080w\" sizes=\"auto, (max-width: 680px) 100vw, 680px\" \/><\/p>\n<p>Click on <strong>Customize<\/strong> <strong>&gt; Site identity<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-1344\" src=\"\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/image001-300x110.png\" alt=\"Customize\" width=\"300\" height=\"110\" srcset=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/image001-300x110.png 300w, https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/image001-768x283.png 768w, https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/image001.png 880w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/p>\n<p>Scroll down a little to the section where you add the buttons and then publish.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-1345\" src=\"\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/image002-300x263.png\" alt=\"Button 1 label and Button 2 label\" width=\"300\" height=\"263\" srcset=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/image002-300x263.png 300w, https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2020\/06\/image002.png 590w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=add-buttons-to-subsite-header\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"add-or-remove-services-to-the-services-listing\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-1\" aria-controls=\"section-6a646d109f475-1\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Add or remove Services to the Services listing<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-1\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-1\" class=\"accordion-panel\">\n                            <p>In order to add subsite links to\u00a0<a href=\"\/services\/\">Services webpage\/listing<\/a>\u00a0go to the core site dashboard\u2019s <strong>Services<\/strong> section. Add your subsite listing. The description section will be added to the subsite home page\u2019s header bar. When you add a Service listing, the subsite will show up in the Rutgers IT web site\u2019s site search.<\/p>\n<p>Metadata for Services should be entered as tags.<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=add-or-remove-services-to-the-services-listing\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"adding-or-reviewing-users\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-2\" aria-controls=\"section-6a646d109f475-2\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Adding or reviewing users<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-2\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-2\" class=\"accordion-panel\">\n                            <p>Use this to add users:<br \/>\nAdd user [<a href=\"\/adduser\">https:\/\/it.rutgers.edu\/adduser<\/a>]<\/p>\n<p>To review users and what roles they have, visit:<br \/>\n[<a href=\"user-audit\/\">https:\/\/it.rutgers.edu\/user-audit\/<\/a>]<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=adding-or-reviewing-users\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"create-anchor-link-to-a-section-of-a-page\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-3\" aria-controls=\"section-6a646d109f475-3\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Create anchor link to a section of a page<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-3\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-3\" class=\"accordion-panel\">\n                            <p>Go to the Advanced tab of a section, using the Divi Builder. In the &#8220;CSS ID&#8221; field, insert a word for the anchor link. There should be no spaces. You can see an example on the <a href=\"https:\/\/it.rutgers.edu\/help-support\/\">Help &amp; Support page.<\/a> The word &#8220;contact&#8221; is in the &#8220;CSS ID&#8221; field in the &#8220;Search for Department and Unit IT Support Contacts&#8221; section. The anchor link is <a href=\"https:\/\/it.rutgers.edu\/help-support\/#contact\">https:\/\/it.rutgers.edu\/help-support\/#contact<\/a><\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=create-anchor-link-to-a-section-of-a-page\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"exclude-pages-from-search-results\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-4\" aria-controls=\"section-6a646d109f475-4\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Exclude pages from Search results<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-4\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-4\" class=\"accordion-panel\">\n                            <p>(8\/6\/24 note: This content may no longer apply. Confirm with Rich) To exclude pages from Search results, you can read documentation at <a href=\"https:\/\/documentation.ajaxsearchpro.com\/advanced-options\/excluding-and-including-results\/exclude-by-item-or-id\">https:\/\/documentation.ajaxsearchpro.com\/advanced-options\/excluding-and-including-results\/exclude-by-item-or-id<\/a> and visit the following URL to make changes: <a href=\"https:\/\/it.rutgers.edu\/wp-admin\/admin.php?page=asp_settings&amp;asp_sid=5#706\">https:\/\/it.rutgers.edu\/wp-admin\/admin.php?page=asp_settings&amp;asp_sid=5#706<\/a><br \/>\nHere are the key steps:<\/p>\n<ol>\n<li>Visit Ajax Search Pro from the dashboard of the core site.<\/li>\n<li>Choose the gear icon next to Site Search Results Page.<\/li>\n<li>Choose Multisite Options.<\/li>\n<li>Move items from Available Blogs to the column to the right of that.<\/li>\n<li>Save changes.<\/li>\n<\/ol>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=exclude-pages-from-search-results\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"find-links-or-text-throughout-itrutgersedu\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-5\" aria-controls=\"section-6a646d109f475-5\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Find links or text throughout it.rutgers.edu<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-5\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-5\" class=\"accordion-panel\">\n                            <p>To search for links or text throughout it.rutgers.edu log into WordPress and use the link https:\/\/it.rutgers.edu\/utility\/search.php?query=XXX, where XXX is the specific text or link that you would like to find. A list of links will be returned.<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=find-links-or-text-throughout-itrutgersedu\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"font-awesome\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-6\" aria-controls=\"section-6a646d109f475-6\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Font Awesome<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-6\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-6\" class=\"accordion-panel\">\n                            <p>View the gallery of icons you can choose from: <a href=\"https:\/\/fontawesome.com\/icons?d=gallery\">https:\/\/fontawesome.com\/icons?d=gallery<\/a>. (See <a href=\"https:\/\/fontawesome.com\/how-to-use\/on-the-web\/styling\/sizing-icons\">https:\/\/fontawesome.com\/how-to-use\/on-the-web\/styling\/sizing-icons<\/a> for information on sizing options for icons, as well as styling (see sidebar).<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=font-awesome\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"global-alerts-site-wide-banner\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-7\" aria-controls=\"section-6a646d109f475-7\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Global alerts site-wide banner<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-7\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-7\" class=\"accordion-panel\">\n                            <p>Create a yellow (default), blue (informational), or red (critical) site-wide banner by accessing &#8220;Theme Settings&#8221; on the core site dashboard. You can set the color of the banner under the &#8220;Type of Alert&#8221; drop-down field. On the Alerts tab, toggle the &#8220;Global Alert&#8221; to &#8220;Enable&#8221;, and you&#8217;ll see where to enter the text and button link. Update your changes in order to display the Global alert.<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=global-alerts-site-wide-banner\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"hide-a-section-of-the-page-from-public-view\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-8\" aria-controls=\"section-6a646d109f475-8\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Hide a section of the page from public view<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-8\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-8\" class=\"accordion-panel\">\n                            <p>You must have an administrator role to do this. In Divi Visual Builder go to the <strong>Section Settings<\/strong> <strong>&gt;<\/strong> <strong>Advanced<\/strong> tab. Under <strong>Visibility<\/strong>, select all the check boxes (Phone, Tablet, and Desktop).<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=hide-a-section-of-the-page-from-public-view\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"include-subsites-in-web-site-search-results\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-9\" aria-controls=\"section-6a646d109f475-9\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Include subsites in web site search results<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-9\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-9\" class=\"accordion-panel\">\n                            <p>Here are the key steps:<\/p>\n<ol>\n<li>Visit Ajax Search Pro from the dashboard of the core site.<\/li>\n<li>Choose the gear icon next to Site Search Results Page.<\/li>\n<li>Choose Multisite Options.<\/li>\n<li>Move items from Available Blogs to the column to the right of that.<\/li>\n<li>Save changes.<\/li>\n<\/ol>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=include-subsites-in-web-site-search-results\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"new-subsite-development\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-10\" aria-controls=\"section-6a646d109f475-10\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        New subsite development<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-10\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-10\" class=\"accordion-panel\">\n                            <p>To avoid having pages discovered by search or viewable by others when a new subsite is under development, you can make the pages within the subsite private, put them in &#8220;Draft&#8221; mode, or password-protect them.<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=new-subsite-development\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"password-protected-pages\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-11\" aria-controls=\"section-6a646d109f475-11\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Password protected pages<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-11\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-11\" class=\"accordion-panel\">\n                            <p>On the upper right sidebar of a page in WordPress, edit <strong>\u201cVisibility,\u201d<\/strong> select <strong>Password protected<\/strong> and create a password.<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=password-protected-pages\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"public-post-preview\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-12\" aria-controls=\"section-6a646d109f475-12\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Public Post Preview<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-12\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-12\" class=\"accordion-panel\">\n                            <p>This feature allows you to easily send preview urls to non-Wordpress users only when you create a first draft (not after you publish the page). Just check the box &#8220;Enable public preview&#8221; and copy the url which can be viewed by anyone.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1488\" src=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2021\/06\/Screen-Shot-2021-06-25-at-4.06.38-PM.png\" alt=\"\" width=\"612\" height=\"690\" srcset=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2021\/06\/Screen-Shot-2021-06-25-at-4.06.38-PM.png 612w, https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-content\/uploads\/sites\/13\/2021\/06\/Screen-Shot-2021-06-25-at-4.06.38-PM-266x300.png 266w\" sizes=\"auto, (max-width: 612px) 100vw, 612px\" \/><\/p>\n<p>If you publish the page, you can use this post preview functionality again if you &#8220;Revisionize&#8221; the page.<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=public-post-preview\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"remove-box-shadow-on-image\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-13\" aria-controls=\"section-6a646d109f475-13\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Remove box shadow on image<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-13\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-13\" class=\"accordion-panel\">\n                            <p>Add the class &#8220;no-shadow&#8221; to remove a box shadow from an image.<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=remove-box-shadow-on-image\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"require-a-user-to-sign-in-with-a-netid-to-view-page\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-14\" aria-controls=\"section-6a646d109f475-14\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Require a user to sign-in with a NetID to view page<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-14\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-14\" class=\"accordion-panel\">\n                            <p>Toggle the button to \u201cPrivate Resource\u201d found on the lower right sidebar when you are editing the page in WordPress.<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=require-a-user-to-sign-in-with-a-netid-to-view-page\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"replace-a-subsite-home-page-with-another-home-page-draft\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-15\" aria-controls=\"section-6a646d109f475-15\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Replace a subsite home page with another home page draft<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-15\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-15\" class=\"accordion-panel\">\n                            <p>Occasionally, you may need to create a new draft home page for a subsite that needs to go through rounds of review by various people. The best way to do this is create a new page and choose the template &#8220;Full Header (Mock Front Page).&#8221; Password protect and publish the page so that all necessary users can view the page. When you are ready to launch that new page as the new home page, do the following:<\/p>\n<p>Go to <strong>Settings &gt; Reading<\/strong>. Under the <strong>Homepage<\/strong> dropdown, select the new page you would like to designate as the home page. On the page itself you will need to update the Template from <strong>&#8220;Full Header (Mock Front Page)&#8221;<\/strong> to <strong>&#8220;No Sidebar.&#8221;<\/strong><\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=replace-a-subsite-home-page-with-another-home-page-draft\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"roles\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-16\" aria-controls=\"section-6a646d109f475-16\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Roles<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-16\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-16\" class=\"accordion-panel\">\n                            <p>IMPORTANT: If roles are assigned in the Service Template, those roles will be inherited when a new subsite is created. When we add new subsites, we will need to add users to those subsites in these appropriate roles if those roles were not assigned in the Service Template.<\/p>\n<p>To change user roles among multiple subsites, visit:<br \/>\n<a href=\"\/adduser\">https:\/\/it.rutgers.edu\/adduser<\/a><\/p>\n<p>To see what roles a user has, visit <a href=\"\/adduser\">https:\/\/it.rutgers.edu\/adduser<\/a>, though you may need to use Chrome to do this for now.<\/p>\n<p>Some roles include the following:<br \/>\n<strong>Content editor<\/strong><br \/>\nThis role will primarily be given to all subsite owners and their delegates. This role allows users to edit verbiage and create simple pages with a lot of copy, but does not provide access to the Divi Design builder.<\/p>\n<p><strong>Contributor role<\/strong><br \/>\nThis role can be used for students who have graduates (or others who are no longer with the university), when the individual should be listed as the author for Newsroom articles or other content.<\/p>\n<p><strong>Media editor role<\/strong><br \/>\nThis role allows someone to upload images and edit their alt text, captions and descriptions. They are unable to edit other content types.<\/p>\n<p>View more information regarding Rutgers IT roles: <a href=\"\/rutgers-it-site-documentation\/knowledgebase\/rutgers-it-roles-rubric\/\">https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/knowledgebase\/rutgers-it-roles-rubric\/<\/a><\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=roles\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"service-template\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-17\" aria-controls=\"section-6a646d109f475-17\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Service Template<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-17\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-17\" class=\"accordion-panel\">\n                            <p>This is the template used as a basis for other subsites. We should make changes to this as needed.<\/p>\n<p>To change what homepage is used within the Service Template, visit Settings &gt; Reading &gt; Landing Page Home.<\/p>\n<p>Articles or other content (from the Service Template) that we\u2019re not using should be deleted once we\u2019re done with the initial version of a subsite.<br \/>\nRoles in the Service Template are inherited when a new subsite is created (see section on Roles).<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=service-template\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"synch-up-algolia-search-results\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-18\" aria-controls=\"section-6a646d109f475-18\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Synch up Algolia search results<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-18\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-18\" class=\"accordion-panel\">\n                            <p>Visit https:\/\/dashboard.algolia.com\/apps\/MUY1IOKY4U\/explorer\/configuration\/prod_rutgers_it\/ranking-and-sorting and copy the file https:\/\/it.rutgers.edu\/utility\/search-index.php. Then go to &#8220;Manage index,&#8221; &#8220;Clear records,&#8221; and then add records manually and save.<br \/>\nIn the synonyms section you can add words that should result in the same page, like &#8220;voice mail password reset&#8221; and &#8220;voice&#8221;<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=synch-up-algolia-search-results\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"update-search-bar-text-on-the-help-amp-support-page\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-19\" aria-controls=\"section-6a646d109f475-19\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Update search bar text on the Help &amp; Support page<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-19\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-19\" class=\"accordion-panel\">\n                            <p>Update here: <a href=\"https:\/\/it.rutgers.edu\/wp-admin\/admin.php?page=asp_settings&amp;asp_sid=4#4\">https:\/\/it.rutgers.edu\/wp-admin\/admin.php?page=asp_settings&amp;asp_sid=4#4<\/a><\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=update-search-bar-text-on-the-help-amp-support-page\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"tech-guides\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-20\" aria-controls=\"section-6a646d109f475-20\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Tech guides<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-20\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-20\" class=\"accordion-panel\">\n                            <p>To adjust the description of the \u201cStudent Tech Guide\u201d or \u201cFaculty\/Staff Tech Guide,\u201d click \u201cEdit Page.\u201d In the back-end, you will have to click \u201cUse the Default Editor\u201d to adjust the page description.<\/p>\n<p>To re-order items, in the <strong>Tech Guides<\/strong> section of the dashboard, go to <strong>Re-Order.\u00a0<\/strong>Here you can you re-order items globally for Students, Faculty and Staff. You can&#8217;t order the items for one audience differently from another audience. Make sure to select <strong>Update\u00a0<\/strong>at the bottom of the page in order for the changes to take effect.<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=tech-guides\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"uploading-various-file-types-to-media\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-21\" aria-controls=\"section-6a646d109f475-21\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        Uploading various file types to Media<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-21\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-21\" class=\"accordion-panel\">\n                            <p>To allow the ability to upload a new file type to Media, go to the core site, <strong>Network Admin<\/strong> &gt; <strong>Network Settings<\/strong> &gt; <strong>Upload file types<\/strong><\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=uploading-various-file-types-to-media\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"view-items-in-draft-or-pending-review\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-22\" aria-controls=\"section-6a646d109f475-22\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        View items in draft or pending review<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-22\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-22\" class=\"accordion-panel\">\n                            <p>Visit <a href=\"https:\/\/it.rutgers.edu\/content-review\/\">https:\/\/it.rutgers.edu\/content-review\/<\/a> to see what is in draft or pending review.<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=view-items-in-draft-or-pending-review\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                \n                    <li class=\"accordion-list-item\" id=\"view-kb-articles-or-faqs-with-missing-topics\">\n                        <button type=\"button\" class=\"accordion-trigger \" id=\"heading-6a646d109f475-23\" aria-controls=\"section-6a646d109f475-23\" aria-expanded=\"false\" aria-disabled=\"false\">\n                            <h3>                        <i class=\"\"\" style=\"color: #CC0033\"><\/i>\n                        View KB articles or FAQs with missing topics<\/h3>\n                        <\/button>\n                        <div id=\"section-6a646d109f475-23\" role=\"region\" aria-labelledby=\"heading-6a646d109f475-23\" class=\"accordion-panel\">\n                            <p>Visit <a href=\"https:\/\/it.rutgers.edu\/kb-topic\/\">https:\/\/it.rutgers.edu\/kb-topic\/<\/a> to see KB articles or FAQs with missing topics from all the subsites.<\/p>\n\n                            <p><i  style=\"font-size: 0.9rem;\" class=\"fa-sharp-duotone fa-solid fa-link\"><\/i>\n                                <a  style=\"font-size: 0.9rem;\" class=\"copy-accordion-link\" href=\"https:\/\/it.rutgers.edu\/rutgers-it-site-documentation\/wp-json\/wp\/v2\/pages\/1667?panel=view-kb-articles-or-faqs-with-missing-topics\">Link\n                                    to this item <span><\/span><\/a><\/p>\n                        <\/div>\n\n                    <\/li>\n                            <\/ul>\n            <\/div>\n<\/section><\/div><!-- c--component c--accordion -->\n\n    <\/section><!-- cc--component-container cc--section 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