Using the RAMS list manager


The RAMS List Manager allows you to maintain each of your RAMS mailing lists.

The List Manager will require you to log in, unless you have already done so. Enter your Rutgers NetID and password.

Once you have logged in, you will be presented with a list of RAMS lists for which you have administrative access. Select the list you would like to administer and click the Manage List button.

Table of Contents

Managing Your RAMS List

After you have selected a list to work with, you'll see the Manage Messages page for that list.

Each page displays the Menu Bar and List Options.

Also displayed are any tools or information related to the page currently being viewed. For example, the Manage Messages page will display a list of messages that are pending moderation.

Menu Bar

The Menu Bar contains links to tools that allow you to administer your list.

Select New List

Clicking this link will bring you back to the list of all RAMS lists that you administer.

Manage Messages

Clicking this link will bring up the list of messages that are currently held for moderation. From the Manage Messages page, an owner may approve or delete held messages. For more information about moderating messages, please read Managing Messages Sent to a RAMS List.

View Archive

Clicking this link will bring up an archive of previously sent messages for the RAMS list you are managing. The page lists each message's date, subject, and sender, as well as the number of recipients, spam level, the NetID of the individual who approved and released the message, and a link that allows you to view each individual message. For more information on archives, please read List Archives and Statistics.

Manage Users

Clicking this link will bring up the Manage Users page. This page gives you the ability to manually add recipients (for example, teaching assistants for a class would not be listed with the Registrar's data as taking the class and so would need to be added manually), remove previously manually added recipients, and alter the configuration for individuals on the RAMS list (for example, stopping mail to someone who intends to drop a class which uses the list).

To manually add a recipient, enter the person's e-mail address in the Add Mail Recipient section and click Add User.

To remove a previously manually added recipient, find the e-mail address you would like to remove, check the box next to the address, and click Remove Selected Users. You may remove all manually added recipients by clicking Remove ALL Users.

The Alter User Configuration tool allows you to turn off the ability to receive or send mail for a specific email address on the RAMS list. Click Update User to have RAMS save your changes.

This page will also display a list of any users whose configurations have been altered.

To remove an email address that was manually added to a list, select the address or addresses in the Remove Manually Added Recipients section and click Remove Selected Users. All manually entered users can be removed at the same time by clicking on Remove All Users.

Owners can control whether or not a particular email address can post or receive messages from the list. This is done by entering the address in the Alter User Configuration section of the screen and selecting the appropriate options for Receive email and Post email. Once that is done click on Update User.

After this has been done the address should appear under the Altered Users section of the screen.

Manage List Administrators

This screen allows administrators to add other administrators to help manage the list.

To add an administrator to a list enter the email address and NetID of the user to the appropriate fields and select the appropriate role for the user. Administrators can have one of three roles for a RAMS list.

Please note: Do not leave a list without an owner. Navigating away from the page with no owner defined may prevent you logging back into your list's configuration pages.

The Remove Administrator section allows you to remove administrators from your RAMS list.

To remove an administrator from a list, select the box next to the email address of the user in you would like to remove, then click Remove Administrators.

Manage List Configuration

This screen allows an administrator to change the options for a list. The options for a list that can be changed are: archive type, posting privileges, spam filtering and error settings.

Archive type

An archive is a record of all of the messages that have been sent to the list. All lists on the RAMS system are archived, this section simply sets up who are able to review these archives. The two Archive Types a list can have are a Public Archive or an Admin Only Archive.

Posting Privileges 

The posting privileges control who is able to send messages to the list, and how the messages are handled.

The posting privileges that are available for class lists are:

Spam Filtering

This can be turned on/off and the Spam Threshold can be set set for the list from this screen. To learn more about using the spam filter with RAMS please read Setting a Spam Filter in RAMS.

On occasion error messages my be generated by a RAMS list. These error messages may occur because an address on the list is no longer active or an email account has gone over it's disk quota. The Error Settings section of this screen controls where these types of error messages will be sent. This can be sent to Owner, which means that the error messages will be sent to the owner of the list, or it can be set to Ignore, which means that no one will be notified of these errors.

Once the desired configuration for the list has been set, click Update List to make these changes permanent.

Rename/Delete List

This screen allows an existing list to be renamed or deleted. To rename a list enter the new name and click on Rename List . (NOTE: List names may only contain letters, numbers and must contain at least one '_'.)

To delete a list click on Delete List on the bottom of the screen. (NOTE: Once a list is delete there is no way to get the list data back.)

Manage List Definition

This option is only available for RAMS Class Lists created with the Class List Creator tool. The Manage List Definition screen allows the owner of a class list to change the classes and sections that make up the list. To learn more about class lists please read the document dealing with the Requesting a new Class or Course RAMS list.

List Membership

This option is only available for Class Lists. It will display the roster derived list of members as well as any email addresses that have been manually added or removed from the list.

Show List History

This tool summarizes information about the list, such as the date it was created and by whom, as well as any previous list names if the list had been renamed.