{"id":946,"date":"2026-01-13T15:42:38","date_gmt":"2026-01-13T20:42:38","guid":{"rendered":"https:\/\/it.rutgers.edu\/oit-human-resources\/?page_id=946"},"modified":"2026-06-04T14:20:35","modified_gmt":"2026-06-04T19:20:35","slug":"required-documents-for-legacy-ru-rbhs-hpae-positions","status":"publish","type":"page","link":"https:\/\/it.rutgers.edu\/oit-human-resources\/required-documents-for-legacy-ru-rbhs-hpae-positions\/","title":{"rendered":"Required documents for legacy RU and RBHS\/HPAE positions within Rutgers OIT"},"content":{"rendered":"
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Required documents for legacy RU and RBHS\/HPAE positions within Rutgers OIT<\/h1>\n\n<\/div>\n\t\t\t\t
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View the documents which are needed when posting a job for legacy Rutgers University and Rutgers Biomedical and Health Sciences (RBHS)\/Health Professionals and Allied Employees (HPAE) positions within Rutgers Office of Information Technology. An OIT HR partner will work with you to complete this requirement.<\/p>\n

\n \n \n \n \n \n <\/colgroup>\n \n\n \n\n \n \n \n \n \n \n
Request Types<\/th>Legacy RU positions<\/th>RBHS\/HPAE positions<\/th><\/tr>\n<\/thead>\n
RECLASS<\/td>

Documents needed:<\/p>\n

    \n
  • Justification memo<\/li>\n
  • Current CARF<\/li>\n
  • Updated Resume<\/li>\n
  • Org Chart<\/li>\n
  • IT Addendum<\/li>\n<\/ul>\n

    NOTE:<\/strong><\/span> If Employee is currently in a non-aligned position going into an aligned position, the request needs to be posted.<\/strong><\/span><\/p>\n

      \n
    • Justification memo<\/li>\n
    • new CARF<\/li>\n
    • Org Chart<\/li>\n
    • IT Addendum<\/li>\n<\/ul>\n


      OIT-HR will partner with you to complete the above<\/p><\/td>

Documents needed:<\/p>\n

    \n
  • Justification memo<\/li>\n
  • Current Job Description (JD)<\/li>\n
  • Updated Resume<\/li>\n
  • Org Chart<\/li>\n<\/ul>\n

    NOTE:<\/strong><\/span> If Employee is currently in a non-aligned position going into an aligned position, the request needs to be posted.<\/strong><\/span><\/p>\n

      \n
    • Justification memo<\/li>\n
    • New JD<\/li>\n
    • Org Chart<\/li>\n
    • IT Addendum<\/li>\n<\/ul>\n

      OIT-HR will partner with you to complete the above<\/p><\/td> <\/tr>\n

IN-GRADE<\/td>Documents needed:\n
    \n
  • Justification memo*<\/li>\n
  • Updated CARF<\/li>\n
  • Updated Resume<\/li>\n
  • Org Chart<\/li>\n
  • IT Addendum<\/li>\n
  • In-grade Adjustment Form<\/li>\n<\/ul>\nOIT-HR will partner with you to complete the above
    \n*OIT-HR internal purpose<\/td>
Documents needed:\n
    \n
  • Justification memo<\/li>\n
  • Current Job Description (JD)<\/li>\n
  • Updated Resume<\/li>\n
  • Org Chart<\/li>\n<\/ul>\nOIT-HR will partner with you to complete the above.<\/td> <\/tr>\n
POST VACANCY<\/td>

Documents needed:<\/p>\n

    \n
  • Justification memo<\/li>\n
  • CARF<\/li>\n
  • Org Chart<\/li>\n
  • FWA form<\/li>\n
  • IT Addendum<\/li>\n<\/ul>\n

    OIT-HR will partner with you to complete the above<\/p><\/td>

Documents needed:<\/p>\n

    \n
  • Justification memo<\/li>\n
  • New Job Description (JD)<\/li>\n
  • Old JD<\/li>\n
  • Org Chart<\/li>\n
  • FWA form<\/li>\n<\/ul>\n

    OIT-HR will partner with you to complete the above<\/p><\/td> <\/tr>\n

ACTING APPOINTMENT<\/td>Documents needed:\n
    \n
  • Acting Form<\/li>\n
  • Justification memo*<\/li>\n
  • Updated CARF<\/li>\n
  • Updated Resume<\/li>\n
  • Org Chart<\/li>\n<\/ul>\nOIT-HR will partner with you to complete the above
    *OIT-HR internal purpose<\/td>
Documents needed:\n
    \n
  • Acting Form<\/li>\n
  • Justification memo<\/li>\n
  • Job Description (JD) of Predecessor<\/strong><\/em><\/span><\/li>\n
  • Updated Resume<\/li>\n
  • Org Chart<\/li>\n<\/ul>\nOIT-HR will partner with you to complete the above<\/span><\/td> <\/tr>\n
OFFER TO FINALIST<\/td>

Documents needed:<\/p>\n

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  • Dept. submits Hiring Proposal (HP) to OIT-HR for review and approval.<\/li>\n
  • OIT-HR will work with OIT-F&A to confirm funding\/budget.<\/li>\n
  • OIT-HR informs dept. that HP is approved and then dept. contacts the selected candidate with the approved salary offer and get an estimated<\/strong><\/span> start date. (If there is a counter offer, update HP with new salary offer amount and submit to OIT-HR for review and approval.)<\/i><\/li>\n
  • Dept. dispositions candidates in ROCS as Finalist, etc.<\/li>\n
  • Dept. informs OIT-HR when job offer is accepted with estimated start date.<\/li>\n
  • OIT-HR issues the offer letter and and works with the Finalist to initiate pre-employment verfications.<\/li>\n
  • When all pre-employment verifications are done, UHR informs OIT-HR that the Finalist is cleared to start. OIT-HR will confirm the start date with the dept.<\/li>\n
  • OIT-HR processes the New Hire in the PeopleSoft system.<\/li>\n<\/ul><\/td>

Documents needed:\n

    \n
  • Dept. submits Hiring Proposal (HP) to OIT-HR for review and approval.<\/li>\n
  • Dept. dispositions candidates in ROCS as Finalist, etc.<\/li>\n
  • OIT-HR works with OIT-F&A to confirm funding\/budget.<\/li>\n
  • OIT-HR informs dept. that HP is approved and authorizes UHR to make the offer.<\/li>\n
  • Once offer salary is approved by UHR-Compensation, UHR will contact the Finalist:<\/strong>\n
      \n
    1. to make the offer and if accepted will update OIT-HR. OIT-HR informs dept.<\/li>\n
    2. will issue the offer letter and initiate pre-employment verifications.<\/li>\n<\/ol>\n<\/li>\n
    3. When all pre-employment verifications are done, UHR informs OIT-HR. OIT- HR will confirm the start date with dept.<\/li>\n
    4. UHR will work with HCM to process the New Hire in PeopleSoft system.<\/li>\n<\/ul><\/p><\/td> <\/tr>\n
NEW<\/td>ERF is needed for requests Grade 09 and above, PS38S and above, VS34S and above, and MS34S and above.<\/td><\/td> <\/tr>\n <\/tbody>\n <\/table>\n \n \n \n<\/div>\n\n

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