The right collaboration environment is crucial for department performance, engagement, and innovation. SharePoint’s versatility allows the service to be utilized for a large variety of objectives ranging from basic information storage to complex project dashboards.

Content Management

SharePoint allows users to create, edit, submit, approve and publish 2.5 TB worth of content for a given site collection or group. This content can be shared and made viewable to specified users. Using built-in document libraries and lists, users can organize where they store their content within a site.Content can consist of a variety of types (text, video, graphics, audio). The most important content management capabilities of SharePoint include:

• Versioning
• Real-time collaboration
• Approvals
• Indexing
• Search

Intranets

SharePoint excels as an intranet platform as it offers a wide variety of out-of-the-box functionalities. These capabilities let users design an effective intranet for their department with ease. These features consist of:

• Branded home page
• Multi-functional web parts that integrate with various Microsoft services
• Custom navigation
• Project and task scheduling
• Flexible content sharing options
• Modern/classic team and communication sites
• Social features (communities, forums, media galleries)
• Mobile access

Business process Automation/Workflow Management

SharePoint supports business process management as it offers a variety of options for implementing, maintaining, and executing workflows. Many common workflow processes come built-in to the service such as getting approvals, collecting feedback, and acquiring signatures. Furthermore, SharePoint integrates with a variety of Office 365 tools (Word, OneNote, OneDrive) which facilitates the creation of content-related workflows. Users can create custom workflows through SharePoint’s integration with Power Automate (formerly Microsoft Flow).

Project Management

SharePoint is a popular and practical solution for project management, as it allows a project’s information to be stored in a central place. Using the out-of-the-box project management features, SharePoint holds the capabilities for successful project visibility, reporting, collaboration, and delivery. A SharePoint site acts as home for a user's project information and content. A SharePoint site collection collects multiple projects into a project portfolio. Within these sites, SharePoint lists help organize project information while web parts make reporting easy. Additionally, users can use the built-in project site template or integrate Microsoft Project for their project management needs.