{"id":1946,"date":"2025-12-19T10:48:22","date_gmt":"2025-12-19T15:48:22","guid":{"rendered":"https:\/\/it.rutgers.edu\/it-communications\/?page_id=1946"},"modified":"2025-12-19T10:48:23","modified_gmt":"2025-12-19T15:48:23","slug":"checklist-for-it-email-announcements","status":"publish","type":"page","link":"https:\/\/it.rutgers.edu\/it-communications\/checklist-for-it-email-announcements\/","title":{"rendered":"Checklist for IT email announcements"},"content":{"rendered":"    <section class=\"cc--component-container cc--hero-basic  hero-basic color-light-gray\">\n\n<div class=\"c--component c--hero-basic\">\n        \n<div class=\"outer-wrapper\">\n    <div class=\"inner-wrapper\">\n        <div class=\"text-container\">\n            <div class=\"text-wrapper\">\n\t\t\t\t<div class=\"f--field f--page-title \"><h1>Checklist for IT email announcements<\/h1>\n\n<\/div><!-- f--field f--page-title -->\n\t\t\t\t<div class=\"f--field f--text \"><\/div><!-- f--field f--text -->\n            <\/div>\n        <\/div>\n    <\/div>\n<\/div>\n\n\n<\/div><!-- c--component c--hero-basic -->\n\n    <\/section><!-- cc--component-container cc--section -->\n\n\n    <section class=\"cc--component-container cc--rich-text  rich-text\">\n\n<div class=\"c--component c--rich-text\">\n        \n    <div class=\"f--field f--rich-text \"><p>This checklist is intended for use when drafting IT-related email announcements and notifications. Additional details on many of the items here can be found in our\u00a0<a href=\"\/it-communications\/guidelines-for-writing-about-it-at-rutgers\/\">guidelines for writing about IT at Rutgers<\/a>.<\/p>\n<p><strong>Does your email draft do the following?<\/strong><br \/>\n<i class=\"far fa-square\" aria-hidden=\"true\"><\/i>\u00a0explains the \u201cwhy\u201d in relation to the intended audience<br \/>\n<i class=\"far fa-square\" aria-hidden=\"true\"><\/i>\u00a0uses language appropriate for the intended audience<br \/>\n<i class=\"far fa-square\" aria-hidden=\"true\"><\/i>\u00a0avoids jargon<br \/>\n<i class=\"far fa-square\" aria-hidden=\"true\"><\/i>\u00a0spells out all acronyms<br \/>\n<i class=\"far fa-square\" aria-hidden=\"true\"><\/i>\u00a0uses headers and\/or bold text for readability and emphasis<br \/>\n<i class=\"far fa-square\" aria-hidden=\"true\"><\/i>\u00a0ensures any website URLs have been appropriately reviewed and approved<br \/>\n<i class=\"far fa-square\" aria-hidden=\"true\"><\/i>\u00a0includes contact info, as needed<br \/>\n<i class=\"far fa-square\" aria-hidden=\"true\"><\/i>\u00a0includes an email signature (name and title, without any acronyms)<\/p>\n<p><strong>Have you included these details with your draft?<\/strong><br \/>\n<i class=\"far fa-square\" aria-hidden=\"true\"><\/i>\u00a0subject line<br \/>\n<i class=\"far fa-square\" aria-hidden=\"true\"><\/i>\u00a0audience for message (indicate the specific email list or other details, such as all faculty\/staff)<br \/>\n<i class=\"far fa-square\" aria-hidden=\"true\"><\/i>\u00a0date of distribution<br \/>\n<i class=\"far fa-square\" aria-hidden=\"true\"><\/i>\u00a0\u201cfrom\u201d line (the specific email address this will be sent from, such as oit@oit.rutgers.edu)<\/p>\n<\/div><!-- f--field f--rich-text -->\n\n    <\/div><!-- c--component c--rich-text -->\n\n    <\/section><!-- cc--component-container cc--section -->\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":257,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"page-category":[],"class_list":["post-1946","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - 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