{"id":1944,"date":"2025-12-19T10:40:15","date_gmt":"2025-12-19T15:40:15","guid":{"rendered":"https:\/\/it.rutgers.edu\/it-communications\/?page_id=1944"},"modified":"2026-06-11T14:10:35","modified_gmt":"2026-06-11T19:10:35","slug":"email-announcement-examples-for-it-communications","status":"publish","type":"page","link":"https:\/\/it.rutgers.edu\/it-communications\/email-announcement-examples-for-it-communications\/","title":{"rendered":"Email announcement examples for IT communications"},"content":{"rendered":"    <section class=\"cc--component-container cc--hero-basic  hero-basic color-light-gray\">\n\n<div class=\"c--component c--hero-basic\">\n        \n<div class=\"outer-wrapper\">\n    <div class=\"inner-wrapper\">\n        <div class=\"text-container\">\n            <div class=\"text-wrapper\">\n\t\t\t\t<div class=\"f--field f--page-title \"><h1>Email announcement examples for IT communications<\/h1>\n\n<\/div><!-- f--field f--page-title -->\n\t\t\t\t<div class=\"f--field f--text \"><p>Are you planning an email announcement about an IT-related issue? The following examples can be used as models to help you draft your announcement.<\/p>\n<\/div><!-- f--field f--text -->\n            <\/div>\n        <\/div>\n    <\/div>\n<\/div>\n\n\n<\/div><!-- c--component c--hero-basic -->\n\n    <\/section><!-- cc--component-container cc--section -->\n\n\n    <section class=\"cc--component-container cc--rich-text  rich-text\">\n\n<div class=\"c--component c--rich-text\">\n        <div class=\"inner-wrapper\">\n    \n    <div class=\"f--field f--rich-text \"><h2>Decommissioning of account or service<\/h2>\n<ul>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2019\/05\/removal-rci.pdf\">Removal of RCI account and RCI decommissioning (PDF)<\/a><\/li>\n<li><a href=\"\/wp-content\/uploads\/2021\/11\/Rutgers-Connect-deprovisioning-email-to-affected-users.pdf\">Deprovisioning email accounts (PDF)<\/a><\/li>\n<li><a href=\"\/wp-content\/uploads\/2021\/11\/Reminder-to-Review-Mailman-Lists-.pdf\">Culling Mailman lists (PDF)<\/a><\/li>\n<\/ul>\n<h2>Maintenance or other downtime<\/h2>\n<ul>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2021\/11\/Hill-ASB-planned-maintenance-March-2021-email.pdf\">IT services unavailable March 20-21 (Hill Data Center) and March 27-28 (ASB Data Center) (PDF)<\/a><\/li>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2021\/11\/Planned-downtime-online-library-services-May-2021-email.pdf\">Planned downtime of online library services and content (PDF)<\/a><\/li>\n<\/ul>\n<h2>New initiative or service<\/h2>\n<ul>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2023\/06\/Adobe-faculty-and-staff-9-1-2021.pdf\">New software available: Adobe Creative Cloud for Rutgers (for faculty and staff) (PDF)<\/a><\/li>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2023\/06\/Adobe-students-9-2021.pdf\">New software available: Adobe Creative Cloud for Rutgers (for students) (PDF)<\/a><\/li>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2021\/11\/Zoom-now-available-July-2021-email.pdf\">Zoom: Now available for Rutgers community (PDF)<\/a><\/li>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2023\/06\/Introducing-the-Rutgers-IT-Help-portal_faculty-and-staff.pdf\">Introducing the Rutgers IT Help portal (for faculty and staff) (PDF)<\/a><\/li>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2023\/06\/Introducing-the-Rutgers-IT-Help-portal-for-students.pdf\">Introducing the Rutgers IT Help portal (for students) (PDF)<\/a><\/li>\n<\/ul>\n<h2>Required update<\/h2>\n<ul>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2019\/05\/service-update-connect.pdf\">Upcoming service update for Rutgers Connect on mobile devices (PDF)<\/a><\/li>\n<\/ul>\n<h2>Update on IT service<\/h2>\n<ul>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2021\/11\/Key-steps-to-prevent-Zoombombing-February-2021.pdf\">Key steps to prevent Zoombombing (PDF)<\/a><\/li>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2021\/11\/Progress-in-the-transition-to-Canvas-May-2021-email.pdf\">Progress in the transition to Canvas (PDF)<\/a><\/li>\n<\/ul>\n<h2>For IT staff only<\/h2>\n<ul>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2023\/06\/Microsoft-Unified-Support-now-available-for-Rutgers-IT-staff-email-5.18.2023.pdf\">Microsoft Unified Support now available for IT staff (PDF)<\/a><\/li>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2023\/06\/Webex-desktop-app-decommissioned-email-to-Rutgers-IT-staff-5.30.2023-1.pdf\">Outdated Webex desktop app to be decommissioned on June 1 (PDF)<\/a><\/li>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2023\/06\/DMARC-email-to-Rutgers-IT-staff-8_17_2022.pdf\">Requirement of sender authentication for all university email services (PDF)<\/a><\/li>\n<li><a href=\"\/it-communications\/wp-content\/uploads\/sites\/27\/2023\/06\/Lucid-Suite-discount-email-to-Rutgers-IT-staff-4.5.2023.pdf\">LucidSuite now available for faculty and staff at heavily discounted price (PDF)<\/a><\/li>\n<\/ul>\n<\/div><!-- f--field f--rich-text -->\n\n    <\/div>\n    <style>\n        .cc--rich-text .c--rich-text:has(.inner-wrapper) {\n            padding: 0 !important;\n        }\n\n        .cc--rich-text .c--rich-text .inner-wrapper {\n            padding-right: 8%;\n            padding-left: 8%;\n        }\n\n        @media screen and (min-width: 768px) {\n            .cc--rich-text .c--rich-text .inner-wrapper {\n                padding-right: 12%;\n                padding-left: 12%;\n            }\n        }\n\n        @media screen and (min-width: 1024px) {\n            .cc--rich-text .c--rich-text .inner-wrapper {\n                padding-right: 10%;\n                padding-left: 10%;\n            }\n        }\n    <\/style>\n<\/div><!-- c--component c--rich-text -->\n\n    <\/section><!-- cc--component-container cc--section -->\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":257,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"page-category":[],"class_list":["post-1944","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Email announcement examples for IT communications - IT Communications<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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